Erasmus+ for Staff
Erasmus+ is a European Union program that supports educational exchanges not only for students. Faculty and administrative staff at universities can participate in activities abroad related to their professional development.
These may include trips to teach courses to students at a foreign university or trips to participate in training. The purpose of the training must be to improve the employee’s competencies relevant to their job responsibilities at the sending institution. The National Agency for the Erasmus+ Program and its implementing body in Poland is the Foundation for the Development of the Education System.
Funding to enable employees to travel abroad to universities participating in the Program and to partner countries is awarded through a grant to universities that hold the Erasmus Charter for Higher Education (ECHE). UJW holds this charter – check here.
1. Trips under financial agreements KA131-2022 and KA131-2023
These include staff mobility for teaching purposes (STA) and staff mobility (including administrative staff) for training purposes (STT) to Erasmus+ Program countries, i.e., countries belonging to the European Union and 6 countries outside the EU (the Republic of North Macedonia, Serbia, Iceland, Liechtenstein, Norway, and Turkey).
UJW has agreements with universities in the Program countries: Cyprus, Bulgaria, Romania, Hungary, the Czech Republic, and Portugal.
1.1. Scholarship
UJW employees receive a stipend, the amount of which depends on the group to which the destination country belongs.
| Group and countries belonging to that group* | Daily scholarship rate in euros for trips lasting no longer than 14 days | Daily scholarship rate in euros for stays lasting from 15 days to 2 months |
I Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, and the countries in regions* 1–12 and 14 UJW does not have partnership agreements with universities in the above-mentioned countries. | 180 | 126 |
II Austria, Belgium, Cyprus, France, Greece, Spain, the Netherlands, Malta, Germany, Portugal, Italy, and the countries of Region 13* UJW has signed agreements with universities in Cyprus and Portugal. | 160 | 112 |
III Bulgaria, Croatia, the Czech Republic, Estonia, the Republic of North Macedonia, Lithuania, Latvia, Romania, Serbia, Slovakia, Slovenia, Turkey, Hungary, Poland UJW has agreements with universities in Bulgaria, Romania, the Czech Republic, and Hungary. | 140 | 98 |
*The breakdown of partner countries into groups can be found on pages 38–40 of the Erasmus+ Program Guide
1.2. Travel Expenses
As part of UJW employee travel, it is possible to receive a lump-sum allowance for travel expenses. The amount of the allowance depends on the distance between the point of departure and the destination (the one-way distance should be taken into account). The distance is calculated using the distance calculator developed by the European Commission (available on the Erasmus+ website).
| Distance [km] | Lump Sum [EURO] | Flat-rate fee for “green travel”* [EURO] |
| 10–99 | 23 | – |
| 100–499 | 180 | 210 |
| 500–1999 | 275 | 320 |
| 2000–2999 | 360 | 410 |
| 3,000–3,999 | 530 | 610 |
| 4,000–7,999 | 820 | – |
| 8,000 or more | 1,500 | – |
*”green travel” – travel using low-emission modes of transportation, such as buses or trains.
2. Contact
Zdzisław Pólkowski, BEng, PhD, UJW
Professor; Rector’s Representative for International Cooperation and the Erasmus+
Program
Email: [email protected]
3. Order of Business
- Registration (form included in the downloadable materials).
- Agreement on the curriculum and departure date (Mobility Agreement in the downloadable materials) – a document signed by all three parties: the employee, the partner university, and UJW.
- The Commission's decision on whether an employee is eligible to travel.
- The employee must submit the Invitation Letter to UJW.
- The employee must provide bank account information for the purpose of receiving the scholarship.
- Preparation of a contract between the employee and UJW (the scholarship will be paid after the document is signed in person).
- Employee's trip.
- Upon returning, the employee must submit a certificate confirming participation in the mobility program and complete an online survey regarding the mobility program.
4. Important Links
- The official Erasmus+ website [https://erasmusplus.org.pl/]
- 2022 Program Guide [https://erasmusplus.org.pl/]
- 2023 Program Guide [https://erasmusplus.org.pl/]
- Brochure – Erasmus+ for Higher Education [https://erasmusplus.org.pl/]
- Rules for the Allocation of Funding for Mobility Projects in the Higher Education Sector Under the Erasmus+ Program for the 2022 Call for Proposals [Updated: July 2022] [https://erasmusplus.org.pl/]
5. Downloads
- Appendix to Resolution No. 26/2016 of the Senate of the Jan Wyżykowski University, dated May 30, 2016: Regulations Governing the Jan Wyżykowski University’s Participation in the ERASMUS+ Program
- Application Form for Academic Faculty Members to Teach Abroad Under the Erasmus+ Program During the 2022/2023 Academic Year [] []
- Application Form for Candidates Seeking to Participate in a Training Program Under the Erasmus+ Program During the 2022/2023 Academic Year [] []
- Mobility Agreement – Staff Mobility for Teaching [] []
- Mobility Agreement – Staff Mobility for Training [] []
- Bank Information Form for Employees Going Abroad on an Erasmus+ Scholarship [] []